28 Nov 2013

Full-Time Female Office Manager

Armada Group – Posted by Stupid AdminAmman, Jordan

Job Description

• Manage and maintain the CEO’s diary and email account.
• Filter emails, highlight urgent correspondence and print attachments
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc. and troubleshooting problems.
• Conduct weekly schedule meetings with the CEO to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the CEO meetings between him and his direct reports and the team
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the CEO match his requirements.

• Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
• Prepare correspondence on behalf of the CEO, including the drafting of general replies.
• Minute important meetings as required and complete research on behalf of the CEO.
• Keep and retrieve files.
• Ensure guests meeting with the CEO are well taken care of.
• Provide a service that is in line with the CEO’s work habits and preferences.
• Being a focal point between the CEO and the staff when needed.

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Job Categories: Administrative & Clerical. Job Types: Full-Time.

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